Project Manager
THE company:
Artico Search, Inc. is a boutique executive search firm, delivering the people to build, scale, and protect the businesses it serves. Founded in 2021, Artico's team of 15 employees (and growing!) matches the world’s best talent with venture capital, private equity-backed, and publicly-traded companies.
CONNECTED:
With decades of experience and a serious network of elite candidates, our proprietary technology plus our huge network help us calibrate quickly, enabling perspectives on potential candidates that other firms often overlook.
TRUSTWORTHY PARTNER:
Our position in the market as a boutique firm means every search outcome matters to us, to our brand, and to our clients. We anticipate our client’s needs, communicate transparently, and deliver what we promise, on time and exceeding expectations.
DIVERSITY:
Our expertise and commitment to providing a diverse set of candidates -- one that spans ethnicity, gender, and background -- helps our clients build an inclusive and innovative leadership team. We publish our diversity numbers transparently and they are the best in the industry. Our past two years have proven this with over 53% of our placements being underrepresented talent.
FEW OFF-LIMITS:
We have almost unlimited access to the broadest and best talent without the conflicts of multiple “off-limits” agreements that restrict the larger firms’ access to the best talent.
EXPERT:
Every Artico consultant has deep domain knowledge, relevant search experience, and significant operational expertise. We know the market, and anticipate where it's going. Our methods have been decades in the making and provide for crisp execution.
ART & SCIENCE:
Our methods combine art and science. We use proprietary search tech powered by ML and AI to analyze leader profiles and competency trade-offs while artfully engaging people who add to the culture, lift the brand, and fulfill both company and personal goals in their role.
THE OPPORTUNITY:
Artico currently seeks a Project Manager to support our search team.
In this role, you will work closely with our Associates, Consultants, and Partners on all facets of executive search including creating search proposals and pitch decks for prospective clients, developing client-facing search-related materials (position specifications, target lists, status reports, etc.), and scheduling all client calls and candidate interviews. You will also manage your assigned Partner’s calendar and handle Partner expense reports. As an integral member of our team, you are intellectually curious and naturally self-driven. You set audacious goals for yourself and strive to win.
LOCATION:
We are a remote company and our amazing Project Manager can be based anywhere in the United States.
RESPONSIBILITIES:
Schedule and organize key events in the search process, including weekly client calls and candidate interviews
Prepare, proofread, and distribute candidate and client-facing documentation and correspondence of the highest quality and with the upmost attention to detail
Work quickly to meet constant short and long-term deadlines
Maintain the accuracy, quality, and integrity of all search information in our project management system/database (Thrive)
Assist Partner with marketing and business development, including producing pitch decks, drafting search proposals/contracts, and maintaining mailing lists
Enter billing information into the system and distribute invoices to clients, ensuring accuracy and timeliness
Assist and provide coverage for other Project Managers when possible
Expertly manage your Partners calendar and schedule calls and travel as requested
THE CANDIDATE:
SKILLS:
Professional presence and outgoing demeanor - not afraid take initiative
Ability to thrive in a fast-paced environment with constant deadlines and demand for quick turnarounds
Highly organized and efficient, with excellent multi-tasking and time management skills
Collaborative and team-oriented mindset
Exceptional customer service focus, including attention to producing quality results
Values accuracy and possesses strong attention to detail
Excellent verbal and written communication skills; ability to effectively communicate across all levels of the organization and to outside parties
Technologically adept, with a high degree of proficiency with MS Office (MS Word, Excel, PowerPoint, and Outlook)
Open minded and always eager to improve. Highly adaptable and flexible with an ability to work with minimal supervision and direction
KNOWLEDGE:
Undergraduate degree
EXPERIENCE:
At least 5 years of administrative experience in a client-driven business environment (such as executive recruiting or professional services), is preferred